How to Set-up UCSD Staff Skill Bank Participants in the Payroll/Personnel System (PPS)

• 1. Action Code
• 2. Appointment Type Code
• 3. Appointment percentage of time
• 4. Distribution percentage of time, and
• 5. The DOS code

• 1. Enter action code "13" in the action code field to reflect an overtime appointment.
• 2. Enter a code of "3" to reflect a casual appointment as the Staff Skill Bank appointment percentage is less than 50% of full time.
• 3. Enter the appointment begin and end dates. The appointment begin and end dates must be for a period of six months or less.
• 4. Enter the appointment department code where Skill Bank temporary overtime assignment will be worked.
• 5. Enter the title code. The title code entered must match and be the same as the title code currently assigned to the Skill Bank participant's in the home department.
• 6. Enter 0.01 as the appointment percentage. The appointment percent of time must reflect "0.01." This unique percent of time indicates to departments and Central Offices that this is a UCSD Staff Skill Bank appointment.
• 7. Enter "V" in the fixed/variable field and use a monthly or hourly rate and pay schedule to match the employee's home department appointment.

• 1. Enter the index that the hiring department will use to pay the Skill Bank participant for the work to be performed.
• 2. Enter sub-2 for overtime to be reported.
• 3. Enter distribution as 0.0100. The distribution percent of time must reflect the 0.0100 and match the appointment percent of time. However, report the actual hours worked on the PTR (Payroll Time Record).
• 4. Enter the distribution begin and end dates. The distribution begin and end dates must match the dates of the appointment.
• 5. Enter the Skill Bank participant’s current step and salary rate, which must be identical to that which is currently on record in the home department.
• 6. Enter OTS in the dos code field.